Rules for build-up and breakdown 2nd floor stands 2nd floor stands are only allowed upon signing a written agreement with Technical Services. Breakdown The breakdown of stands must not begin, nor any of the exhibited products removed, before the fair is over. All products and exhibit materials must be removed from the fair before the end of the last day for breakdown, unless otherwise agreed. The taking down times can be found in the Hall’s Exhibitor Manual. Material not removed at the appointed time, will be removed at the exhibitor’s own risk and expense. Carpets At MCH, carpeting may only be laid in accordance with the operational regulations on places of assembly established by the Danish Emergency Management Agency. Cf. www.retsinformation.dk/forms/R0710.aspx?id=116228 Carpets must be Class G and approved for fire safety. Compressed air Compressed air connections may only be carried out by MCH. Installations which require compressed air connections must be on-site on the first build-up day. Constructing your own stand If you construct your own stand, the stand walls facing your neighbouring stands must always appear freshly painted in white/off white. Construction deadline Out of consideration for the final cleaning and carpeting in walking areas, the build-up must be completed within the set period of time. This build-up period can be found in the Exhibitor Manual. Construction height 300 cm is the general maximum construction height. If you want this increased, use the 25-15 cm rule. I.e. proximity to neighbouring stands must be increased by 15 cm for every 25 cm the construction height exceeds the normal 300 cm. For stands with four open sides, this includes the passageways. The construction height of 300 cm may only be increased by written agreement with MCH’s Technical Drawing Department. The construction height is not applicable to products exhibited at the stand, but MCH reserves the right to move products on the relevant stand if they are a nuisance. When in doubt, contact the MCH Technical Drawing Department. Exhibitors must comply with the legal requirements under “Guidelines for certification arrangement and management of construction projects with transportable tents and constructions” from August 2014 published by the Danish Emergency Management Agency and the Danish Energy Agency. Counterfeit goods Counterfeit goods are not allowed and will be removed from the stand immediately. Electrical installations In order to install spotlights, etc. the stand needs to have walls and/or friezes. Machines and engines that have to be connected must be on site on the first build-up day. The electrical installations are set up using electric panels on pillars and back walls. Installations connecting the exhibitors’ equipment and providing outlets must be carried out by MCH’s technicians. Own installations from out- lets are each exhibitor’s responsibility. Earth connections for the utility item is a statutory requirement. If your equipment is connected to the socket, it can be done by using an approved adapter. High voltage current regulations must be followed. For the maintenance of installations executed by MCH’s technicians (including the changing of light bulbs, fluorescent tubes, etc.), please contact Technical Services. This is done without any extra charge to the exhibitors. The power supply to the stands must be cut off 30 minutes after the standard closing time of the fair, unless otherwise announced on the public address system. It is possible to order a 24-hour power supply from Technical Services. Please note that air, water, electricity, and drainage connections must not be covered. Floor protection The floors need to be covered during painting, or during jobs involving a risk of oil spillage, etc. Foil can be purchased from Technical Services. Heavy or sharp objects must be unloaded and placed on a foundation so as to avoid floor damage. If exhibitors need to make holes in the floor, they need to obtain written consent from the Hall Manager. Handling of stand walls and fascia boards Stand walls or fascias may not be papered, nor may paper, materials, etc. be attached to them. Exhibitors may, however, use minor seams or screws at stand walls provided that they can be removed after use. Any damages must be rectified at the cost of the exhibitor. Heavy/large objects The driving in and arrangement of heavy and large objects must be agreed in advance with your Hall Manager, who can grant approval for early placement. Permission may be given for early insertion if the Hall Manager believes this will not cause any inconvenience. Lighting Lighting in the halls consists of common work lights. Exhibitors are responsible for the lighting of their own stands. Loading of stand walls Loading of stand walls is not allowed. Mounting on the walls or weight leaning on the walls must be approved by the MCH Hall Manager. Any damages must be rectified at the cost of the exhibitor. Mounting on the ceiling Mounting on the ceiling of exhibition stands, signs, materials and lights etc. may only be carried out by MCH. Wire points must be ordered from Technical Services. Stand covering Only fire resistant and waterproof materials may be used to cover the stands. Max 15m2 closed roof. Stand wall length When ordering stand walls with a length of 3 meters or longer, support walls might be necessary considering the stability of the wall. The placement of the support walls can be arranged with the MCH Hall Manager. Uncovering open siding on stands 50% of the open area on the stand sides must remain open. If the exhibitor wants the open area to be less than 50%, the MCH Technical Drawing Department must be informed in advance, and written consent obtained from the neighbouring stands. The neighbouring exhibitors have to give their consent to the stand side that lies towards their stand.
Download PDF file