Offensive behaviour The exhibitor, or their staff, may be expelled if the fair organisers believe their actions appear objectionable to other exhibitors, visitors, or staff. This may take place without the exhibitor’s obligation to pay lapsing. Orders All fairs have an Exhibitor Manual, and to access it, the login will be sent to the registered contact person. MCH will not pass on the login to others. Therefore, exhibitors must forward this information to the relevant persons. Packaging Empty packages can be stored in compliance with Technical Services. Greater quantities must be referred to Sand Spedition’s office. MCH does not assume any responsibility for packaging. Packaging that has not been collected within 48 hours after the end of the fair will be removed and destroyed at the exhibitor’s cost. Packaging storage Packaging must be carefully wrapped up/tied onto pallets before the goods are left at the stand. The goods must be transported by forklifts and trucks to/from storage. If there are any fragile/delicate objects, such as cardboard, cartons, linen, furniture, electrical goods, etc., these MUST be covered with foil and/or plastic/tarpaulin. The goods must be clearly labelled with the exhibitor’s name and stand number. Labels can be obtained from the Sand Spedition’s office near Technical Services. The above mentioned labels have to be filled in. If you fail to do so, MCH cannot guarantee the punctuality or safe return of the packaging. Labels for empty packages can also be obtained from the Sand Spedition office. Stretch film/foil, tape, etc. can be bought from Technical Services. Permits Permits and exemptions, if any, only apply to the fair in question. Photographing stands Exhibitors are only allowed to take photographs of their own stands. Photographs may only be taken of other stands and products with the agreement of the exhibitor. This rule applies between exhibitors at the fair. For visitors, the rules of society apply. It is up to exhibitors to enforce them in regards to visitors. Sales from the stand The Danish Commerce and Companies Agency’s rules on sales at fairs and exhibitions allows: • the ordering of goods which the company usually sells to consumers at standard prices • the direct sales of all goods displayed The provisions can be found in Article 15, item 4.2 of the Danish Trade Licensing Act. In order to sell goods from their stands, exhibitors must also be VAT registered in Denmark. Serving samples and alcoholic drinks Cf. The Danish Veterinary and Food Administration’s regulations. The serving and distribution of samples is not allowed without the consent of the organisers. Exhibitors must comply with the relevant regulations of the Danish Veterinarian and Food Administration. The serving of alcohol and alcoholic drinks may not take place without the permission of the MCH Restaurant, which have licenses for selling alcohol in the fair area. Shipments to stands If shipments are to be sent to the stand, then the shipment and any freight papers have to be labelled with the company’s name and stand number. Delivery must take place before the fair begins and on the morning of the fair, before the fair opens. In an emergency, goods may be delivered during opening hours to the Storage Facilities, but a waiting period must be taken into consideration. Loading and unloading assistance is provided by Sand Spedition A/S. Smoking policy MCH is non-smoking in all indoor areas. Please use the canopied outdoor smoking areas. Stand activities involving noise or odours Video, films, music, or other AV equipment at the stand must be placed at a distance of at least 1 metre from the neighbouring stand or walking area, and the noise level may not exceed 70 db (A) measured at a 1 metre distance from the stand. Furthermore, the exhibitor must make sure that there are enough standing places and seats at the stand during presentations. Moreover, exhibitors may not turn on installations that generate smoke, steam, etc. which might cause a nuisance to other exhibitors or to visitors. Activities that produce smells require extraction. Staffing/stand personnel The exhibitor is required to properly staff their stand throughout the fair’s opening hours. For companies, the Inland revenue consider those operating a stand, regardless of remuneration, either as the owner or employee of the company, with the consequent employment law and tax implications. Sublease Exhibitors are not allowed to sublet the stand that they have been allocated. Exhibitors may not advertise companies which have not been registered as exhibitors or co-exhibitors. Deviation from the above-mentioned sublease regulations may only take place upon obtaining the organisers’ prior written consent. Used goods Used products and machinery may not be exhibited. Washrooms The cleaning of brushes etc. is only permitted in the special washrooms located in each hall section. Waste removal During the build-up period, flammable material, up to a maximum of 1 metre in length, can be put in the waste containers provided in each hall. Other waste, including large quantities, can be taken away from the stand at the exhibitor’s expense, by contacting the Hall Manager on tel. +45 9926 9926. During the fair, waste containers will be located outside each hall. Non-flammable material should be placed in the containers in the Tradesmen’s yard behind Gate 8. Work identity badges and exhibitor badges For security reasons, everyone who works on the stand during build-up, exhibition, and breakdown must carry a visible work identity badge or exhibitor badge with their name and company name. The badge is personal and may not be transferred to a third party.
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