MCH Regulations Exhibitors must comply with the rules specified by the organisers and public authorities, in accordance with relevant legislation, e.g. Inland Revenue, the Fire Department, the Danish Veterinary and Food Administration, the Danish Working Environment Authority, etc. It is the exhibitor’s responsibility to inform build-up partners or other partners about the rules in force. By deviation MCH will consider each case and has the right to take proceedings, which can lead to suspension. Exhibitors must also observe the fair’s other rules, including deadlines for the submission of material, information, etc. Read more about these under Practical Information in the Exhibitor Manual on the fair’s website. Amendments The organiser has the right to change times, dates, and the location of stands, if special circumstances so require, without being held liable for any loss as a result. Complaints Each complaint must be made in writing and addressed to the organisers of the fair no later than four weeks after the end of the fair. Otherwise the complaint will not be accepted. Direct import of foreign goods to MCH For imported goods supplied directly from abroad to the fair, the exhibitor’s name and address must appear clearly on the customs documents, etc. If MCH’s name is used, it may only appear as a c/o address. Driving inside the halls Driving trucks, delivery vans, or passenger cars in the halls are only permitted with the agreement of the Hall Manager. Driving is not permitted in halls with carpets. Driving within the Fair Area Driving within the fair area is only allowed during the periods specified in the Exhibitor Manual. For safety reasons, working identity badges or exhibitor badges have to be presented to the gatekeeper. DVDs at your stand If you show entertainment DVDs to add interest to your exhibition stand, you need a license from the rights holders (ref. the Danish Copyright Act). MPLC administers a license on behalf of over 400+ Hollywood film studios and film distributors. Please contact MPLC to apply at www.mplc.dk or call us on tel. +45 32 505 505. Evening events If you wish to hold events outside the fair’s opening hours, permission must be sought from the project management for the individual events. Fire regulations Exhibitors must follow all fire safety regulations. The following rules should be strictly observed: • It is not allowed to exceed the rented stand space, since the corridors are evacua- tion routes • It is not allowed to block exits, fire cabinets, fire extinguishers, and visibility to fire signage and fire exits • Signs, banners, etc. must not be hung up or pushed into corridors or open areas • There may not be explosive material on the stand. Petrol, gas cylinders, open fire, etc. may only be used in so far as the fire authorities permit • Plastic material may only be used in limited circumstances. Styrofoam must not be used for stand construction • All banners must be produced in fire approved material • Vehicles in the halls may only contain up to 5 litres of petrol/fuel in the tank • E xhibiting gas-powered vehicles indoor demands a special authorization. Please contact the project management • There may be fire cabinets on the stands. The location of these must appear on the sketch plan submitted with the contract. There must be a minimum of one metre clear passageway in front of fire cabinets • When constructing a 1st floor of more than 15 m2, sprinkler systems must be included in the construction plans. Contact Technical Service for approval. • It is illegal to have lit candles at the stand If you require an exemption from the fire regulations, a written application can be sought from the Hall Manager. Hot activities • Hot activities is the term for processes in which heat-generating tools are used, where you work with heat generating tools, or where you work with, or generate flames, sparks and flammable heating. • Hot activities should not be performed without written approval from Technical Services. • Hot activities include tarpaper work, welding, cutting, soldering, drying, heating and weed burning. • Hot work should only be performed by certified individuals, and a responsible person and fire fighter must always be designated. • The responsible person must sign an agreement form. The form is provided by Technical Services. • Violation of the rules for hot activities can result in liability and increased deductibles. Insurance, personal injuries and liability/property damage Each exhibitor is responsible for personal injuries and property damage caused by the exhibitor, their staff, or the exhibition material. Exhibitors leave their exhibited objects on the stands at their own cost and risk. We recommend that exhibitors ensure they have the necessary insurances covering fire, theft, water damage, etc. Koda If exhibitors use live music, soloist performance or background music (radio, CD, DVD, TV, video, etc.) at the stand, Koda’s payment rules must apply. You can download a report form from www.koda.dk. It is each exhibitor’s responsibility to make arrangements with Koda. Left goods Left goods will be stored in MCH’s storage for up to one month after the end of the fair, after which, the goods will be disposed of. Carpets left at the stand will be removed at the exhibitor’s cost. Loss of profit The organiser cannot be held liable for any loss of profit, or any indirect loss in general. Night watch There will be a night watch after the fair’s opening hours during the fair. In the absence of a special agreement, however, the fair organisers shall not be responsible for the surveillance of each stand or exhibited object. It is recommended you take out separate insurance.
Download PDF file