9 June 2022 Rules of procedure according to § 9, Section 3 of the Statutes for IDA Private Sector § 1. Management 1. A Vice-Chairperson is elected at the inaugural meeting of the Board after the Board has been elected at the General Meeting according to § 9, Section 2. 2. The Chairperson, or in his or her absence, the Vice-Chairperson chairs meetings of the Board. If both are absent, the Board itself elects a chair. 3. If the matter is urgent, the Chairperson or the Secretariat may send out consultations via email for members of IDA Private Sector to consider the matter at short notice. The Chairperson may also convene extraordinary meetings. For briefings, the Chairperson may also use email. § 2. Meetings 1. The Board holds 6-8 ordinary meetings a year. At the inaugural meeting of the Board after the General Meeting, an annual wheel is agreed for the coming year, stating the matters to be addressed. Together with the Secretariat, the Chairperson regularly adjusts the annual wheel to ensure that current matters are addressed by the Board. In addition, the Board convenes as often as the Chairperson finds necessary, or if requested by at least 2 members of the Board in writing, stating the matters to be discussed. The Chairperson may cancel planned meetings i f they are deemed unnecessary. 2. Minutes of decisions must be taken of the meetings of the Board. Minutes are approved by the Chairperson and subsequently sent to the Board for comment within 8 days from the date of the Board meeting. Any corrections to the minutes must be received by the minutes taker no later than 8 days from the date the minutes were sent. The minutes are subsequently distributed as finally approved. 3. An annual strategy seminar is held, at which political priorities and activities for the coming year are discussed. The seminar is held in the first half-year. 4. The Board plans its activities long-term for its electoral period.
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